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The Maharashtra state registration department has approved a budget of INR 21 crore to digitize 2.25 lakh property records stored as photo films, some over 58 years old. With INR 10 crore allocated for the first phase, the project aims to protect aging records from damage while improving accessibility. Records from 1985-2002 are nearly 96% scanned, but older films require specialized handling. Officials estimate the digitization will take a year, with tenders expected to be cleared by January 2025. Part of a broader INR 200 crore modernization plan, the initiative will streamline property access and preserve critical legal documents for future use.
The Maharashtra state registration department has approved a budget of INR 21 crore to digitize approximately 2.25 lakh property documents that are currently stored as photo films. These documents, some dating back over 58 years, are at risk of damage if not preserved properly. The decision comes after concerns were raised about the condition of these films, which are kept in cold storage to prevent deterioration. Advertisement
The digitization project will focus on converting older photo films into digital format, a process that requires specialized technical expertise. While documents from 1985 to 2002 have already been scanned and prepared for digital conversion, the older records present unique challenges.A senior official from the registration department explained that older photo films require special handling and expertise to ensure the information is preserved during the conversion process.
This initiative is part of a larger budget allocation of INR 200 crore for the department, with the digitization project being a priority. The state government plans to release the funds in phases, starting with INR 10 crore in the first phase. A detailed proposal for the necessary tender has been submitted to the state government for approval, with expectations that it will be cleared by January 2025. Once approved, the project is anticipated to take about a year to complete.
Officials emphasize the importance of these records, stating that digitization will not only preserve them but also make them more accessible to the public.The official added that these records play a critical role in property ownership and legal matters. Digitising them will help streamline processes and reduce the time required to access information. Currently, many documents are stored in large registers, making retrieval difficult. The transition to digital formats is expected to enhance efficiency within the department.
The move to digitize property records follows a successful effort to scan documents from 1985 to 2002, which is now 96% complete. As part of a broader strategy, the registration department aims to upgrade its technology further.Another official explained that the process began with physical records, progressed to photo films, and then transitioned to digital scans. The aim now is to implement a fully web-based system that offers convenient access to property records. Discussions are ongoing with various consultants to explore the best technological solutions for this transition.
In conclusion, the digitisation of Pune's property records represents a significant step towards modernizing the registration process. With the expected completion of this project by the end of next year, residents can look forward to easier access to vital property information, ensuring that these important records are preserved for future generations.
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